Welcome to the exhibitor's support page for INSOURCE 2008. We are glad to have you participate in this year’s conference.
For questions before the conference please do not hesitate to use our contact form. You may wish to consult the "Frequently-answered questions".
| by 22.10. 2007 | Case-oriented presentation online submission |
| November 2007 | Online conference registration |
| 5. 11. 2007 | deadline for advertisement orders |
| 10. 12. 2007 | Exhibitor's profiles |
| 10. 12. 2007 | Advertisement for the Conference Programme |
| 7. 1. 2008 | deadline for portfolio insertion orders |
| 21-24. 1. 2008 | Portfolio insertion |
| 21. 1. 2008 | PPT presentation submission |
| 5. 2. 2008 8 a.m.-9 a.m. | Assembly hours |
| 5-6. 2. 2008 8 a.m.-5 p.m. | Registration |
| 5. 2. 2008 9 a.m. | Official opening of the exhibition |
| 5. 2. 2008 10 a.m. | Opening session |
| 5. 2. 2008 7:30 p.m.-11 p.m. | Evening party |
| 6. 2. 2008 3 p.m.-5 p.m. | Dismantling |
If your package includes advertisement in the Conference Programme it should be delivered by December 10th at the latest in a computer format directly to the print-shop address given below. The dimensions are 190 x 128 mm (WxH - i.e. "landscape") and it can be in full colour. Accepted formats are vector-EPS (Encapsulated PostScript excl. fonts - e.g. exported from Adobe Illustrator or CorelDraw), CorelDraw (texts converted into curves) or print PDF (600 dpi resolution). Please include a small preview image e.g. a screen copy in JPG for checking.
The ad should be sent to:
STUDIO PRESS, s. r. o.
Attn. Mr. Vaclav Korejtko
Jeseniova 56D, 130 00 Praha 3, Czech Republic
tel.: +420 271 771 414, e-mail: praha@studiopress.cz
Your files can be also transfered via FTP (we can send you the username/password for the access to the FTP server). Please mark all shipments with "INSOURCE 2008" (as a subject in e-mail) and include a contact name for printing issues in case of troubles. Cc also andrea.kutnarova@aip.cz, please.
Printed conference Programme is included in conference materials for every participant.
Companies wishing to include their product literature (A4 format, not more than 3 sheets) in the portfolio given to each delegate should ship the material to Albertina office for arrival no later than January 25, 2008.
Your presentation (in PPT, PDF or HTML) will be published on the INSOURCE 2008 website. It can be only substantive, case-oriented presentation that relates to your products and services.
The preferred way is to send us a copy of your PowerPoint presentation latest by January 21st (preferably earlier) by e-mail to andrea.kutnarova@aip.cz (please use WinZip to compress the file, do not forget to save fonts in case you use some more special ones). This will allow us to check it and pre-install it to the presentation server. However, please do not forget to take also a backup copy on floppy (we recommend to make two copies) or on a CD-R disc or USB flash disc with you … just in case.
The actual time of your session will be confirmed, but we recommend that you prepare a 20 minute presentation, which will allow for a further 5-10 minutes of Q & A at the end of your allocated time.
During the break before your speech please do not forget to check your pre-installed presentation in the auditorium and get in touch with your session chairman. Conference session timing is always crucial. Therefore you are kindly asked to arrive well before your session begins and especially to strictly adhere to the timeframe of your speech and any instructions given by the session chair.
The conference will provide presentation rooms with a data projector, screen, computer with mouse (PC with CD-ROM drive, Windows, Office 2000 (incl. PowerPoint), MS Internet Explorer – your presentation will be preinstalled there and tested jointly with you), wired microphone and presenter’s table. Live Internet connection will be available during all sessions. Diplomat Hotel Prague has a good connectivity. On-site technicians will be available to troubleshoot any equipment problems you may have.
It is also possible to use your own notebook, however, there may always be a compatibility problem with the datashow and it would also need much more time for installation, checking and interconnection during the conference session. Therefore we do not prefer this option.
Each space in the Vienna I and II rooms and in the foyer will be provided with one table (140x80 cm - if you did not order an expanded space) and two chairs (please let us know by January 7th if you need more chairs) and an electrical current outlet (220-230 V / 50 Hz). Your location will be published at the INSOURCE website.
In case you ordered Internet connection at your ministand, the usernames and passwords for access to the Wi-Fi network will be provided. Your laptop must be equipped with a WiFi card.
| Tuesday 5th | Wednesday 6th | |
| Exhibit Move-In | 8 -9 a.m. | |
| Exhibit Hours | 9 a.m. -5 p.m. | 9 a.m. - 4 p.m. |
| Exhibit Move-Out | 3 - 5 p.m. |
The exhibitor is required to clean up the area of his stand and to remove any remaining material and/or mess.
You can send your stand equipment at Albertina office (Albertina icome Praha, Attn. Andrea Kutnarova, tel. +420-222-231-212, Stepanska 16, 110 00 Prague 1, Czech Republic) by February 1st. Sign all your packages "for a stand". We will transport all the materials to the Diplomat Hotel on Monday February 4th.
If you need to arrange the collection of your boxes at the end of the conference then it is possible to collect them at the Diplomat Hotel (Diplomat Hotel Prague, Evropská 15, 160 41 Prague 6) on Wednesday by 5 p.m. or on Thursday and Friday in Albertina office (9. a.m. - 4 p.m.). Label up the boxes with your address, please.
Acceptance of your order form does not automatically mean you have been registered as a conference participant. Please be sure to complete and return the conference registration form to us as soon as possible. Please send the name and e-mail address of each person from your company who is going to attend the conference. Two representatives from your company can attend all conference sessions and social events free of charge. Additional representative attending the event as booth personnel will be charged EUR 50 +19% VAT.
Upon arrival at the conference, check in at the registration desk.
VAT 19% must be invoiced according to the Czech VAT law. 100% of total promotion/sponsorship value is due upon receipt of signed reply sheet. An invoice will be sent to the indicated address by e-mail. All accounting details will be provided in the invoice.
If payment for the final invoice is not received in time, the organizer may cancel the ordered presentation.
If any exhibitor (not including TopSponsors) requests a cancellation of the assigned presentation options, the company will be assessed a cancellation fee as follows:
The official notification must be provided by email and should be sent to Vladimir.Karen@aip.cz